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Privacy Policy

 

Privacy Information

 

1. Name and contact details of the party responsible for processing data and the operating data protection officer

This privacy policy applies to data processing by:

Responsible party: Andersen Rechtsanwaltsgesellschaft Steuerberatungsgesellschaft mbH (hereinafter: „Andersen“, „we“ or „us“), Gustav-Heinemann-Ufer 74, 50968 Cologne, Germany, email: info@de.Andersen.com, Phone: +49 (0)221 – 88835 500, Fax: +49 (0)221 – 88835 999

The operating data protection officer is accessible at the above-mentioned address (“for the attention of data protection officer”) as well as by email at  datenschutzbeauftragter@de.Andersen.com.

 

2. Collection and retention of personal data as well as the nature and purpose of their usage

a) When visiting the website

When visiting our website de.Andersen.com („website“), the browser used on your electronic device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information is recorded without your support and is stored until automatic deletion:

  • IP address of the requesting computer,
  • date and time of access,
  • name und URL of the retrieved data,
  • website from which the access is made (referrer-URL),
  • used browser and, if necessary, the operating system of your computer as well as the name of your access provider.

The data mentioned are processed by us for the following purposes:

  • to ensure that a smooth connection to the website is established,
  • to ensure a comfortable use of our website,
  • to evaluate the system security and stability, as well as
  • for further administrative purposes.

The legal basis of the data processing is Art. 6 (1)(f) GDPR. Our legitimate interest results from the above-listed purposes of data collection. On no account we use the collected data for the purpose of drawing conclusions about you.

In addition, we use cookies as well as analytics services when you are visiting our website. Further definitions of this can be found under numbers 4 and 5 of this privacy statement.

b) By using our contact form

For questions of any kind, we offer you the opportunity to contact us via a form provided on the website. For this, it is necessary to declare a valid mail address so that we know who the request is from and are able to answer it. Further information can be provided on a voluntary basis.

The data processing for the purpose of contacting us is in accordance with Art. 6 (1)(a) GDPR based on your voluntarily given approval.

The personal data collected by us for the use of the contact form will be automatically deleted after settlement of your request.

 

3. Disclosure of data

A transfer of your personal data to third parties for other purposes than listed below does not take place.

We only transmit personal data to third parties if:

  • you declared your explicit consent to that in accordance with Art 6 (1)(a) GDPR,
  • the disclosure according to Art. 6 (1)(f) GDPR is necessary for assertion, practice or defence of legal claims and if there is no reason to believe that you have an overriding and legitimate interest in non-disclosure of your data,
  • there is a legal obligation for the disclosure pursuant to Art. 6 (1)(c) GDPR, as well as
  • this is permitted by law and necessary for the settlement of contractual relationships with you pursuant to Art. 6 (1)(b) GDPR.

 

4. Cookies

We use cookies on our website. These are small files that are created automatically by your browser and that are saved on your electronic device (e.g. laptop, tablet, smartphone or the like), when visiting our website. Cookies do not damage your device, do not contain viruses, Trojan or other malware.

Cookies store information that arises pertaining particularly to the electronic device used. However, this does not mean that we immediately receive knowledge about your identity.

For one thing, the use of cookies serves to make the usage of our offer more pleasant for you. We utilize so-called session cookies to recognize that you already visited individual pages of our website. Those will be deleted automatically after leaving our website.

Furthermore, we also use temporary cookies that will be saved on your device for a specific period to optimize the usability. When you visit our website again to make use of our services, it will recognize automatically that you already visited us and which inputs and settings you have made, so you do not have to enter them again.

On the other hand, we use cookies to record statistically the utilization of our website and to evaluate this for the purpose of optimisation of our offer (see number 5). These cookies enable us to recognize automatically when you visit our site again that you have already been with us. These cookies will be deleted automatically after a defined period.

The data processed by cookies are essential for the mentioned purposes for the protection of our legitimate interests as well as those of third parties according to Art. 6 (1)(f) GDPR.

Most browsers accept cookies automatically. Though, you can configure your browser such that no cookies will be stored on your computer or an information box appears prior to the creation of a new cookie. However, the complete deactivation of cookies can lead to that you cannot use every feature of our website.

 

5. Analytical tools

The tracking measures listed below and used by us are conducted on the basis of Art. 6 (1)(f) GDPR. With the used tracking measures, we want to ensure a needs-based arrangement and the continuous optimisation of our website. On the other hand, we use the tracking measures to collect statistical information about the usage of our website and to evaluate this information for the purpose of optimising our offer. These interests are considered as justified according to the above mentioned regulation. The respective data processing purposes and data categories are to be taken from the accordingly tracking tools.

a) Google Analytics

For the purpose of needs-based arrangement and continuous optimisation of our website, we use Google Analytics, a web analysis service of Google LLC. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; in the following „Google“). In this context, pseudonymised usage profiles will be created and cookies will be used (see number 4). The information generated by the cookies about your usage of this website such as

  • browser type/ version,
  • used operating system,
  • referrer URL (the website visited before),
  • hostname of the accessing computer (IP address),
  • time of the server request,

are transferred to a server belonging to Google located in the United States and saved there. This information is used to evaluate the usage of the website, to compile reports about the site activities and to render other services related to the usage of the website and the web usage for the purpose of market research and needs-based arrangement of these websites. Also, if necessary, this information will be transmitted to third parties if this is prescribed by law or insofar as third parties process these data by order. Under no circumstances, your IP address will be brought together with other data belonging to Google. The IP addresses will be anonymized so that an allocation is not possible (IP masking).

You can prevent the installation of cookies through the settings of the browser software; however, please note that this might cause some functions of this website not to function properly to you.

Furthermore, you can prevent the data (including your IP address) created by the cookie containing information about your usage of the website as well as the processing of this data by Google by downloading and installing a Browser Add-on (https://tools.google.com/dlpage/gaoptout?hl=com).

As an alternative to the browser add-on, especially for browsers on mobile devices, you can also prevent recording the data by Google Analytics by clicking on this link. An Opt-out cookie will be set that prevents the future recording of your data when visiting this website. The Opt-out cookie functions only in this browser and only for our website and will be dropped on your device. If you delete the cookies in the browser that you use, you must set the Opt-out cookie again.

Further information about data protection in connection with Google Analytics can be found in the Google Analytics Help section (https://support.google.com/analytics/answer/6004245?hl=en).

b) Google Adwords Conversion Tracking

To statistically record the usage of our website and to evaluate it for the purpose of the optimisation of our website, we also use a tool called Google Conversion Tracking to measure if you reached our website via a Google advertisement. If you reached our website via a Google advertisement, Google Adwords sets a cookie (see Number 4).

These cookies lose their validity after 30 days and do not help with personal identification. If a user visits certain pages of the website of the Adwords client and if the cookie is not yet expired, Google and the client can recognize that the user clicked on the offer and was transferred to this website.

Every Adwords client receives another cookie. Thus, cookies cannot be retraced over the website of Adwords client. The information gathered by means of the conversion cookies serves to create conversion statistics for Adwords clients who run the Conversion Tracking Tool. The Adwords clients are informed about the total number of users that click on their website and were transferred to a website equipped with a conversion tracking tag. Though, they do not receive information by which users can be personally identified.

If you would not like to participate in the tracking process, you can reject the needed placement of a cookie – perhaps by browser settings that generally deactivate the automatic placement of cookies. You can also deactivate cookies for conversion tracking by setting your browser to block cookies from the domain „www.googleadservices.com“. Google’s privacy notice on conversion tracking can be found here (https://services.google.com/sitestats/en.html).

c) Contao

We use the web-based Open Source Content Management System Contao in the version 3.5 for analysis and for statistical evaluation of the usage of the website. To this end, cookies are used (see Number 4). The information about the usage of the website created by the cookies is transferred to our server and summarised in anonymized usage profiles. The information is used to evaluate the usage of the website and to enable a needs-based arrangement of our website. A transfer to third parties does not take place.

In no case will the IP address be associated with any other data affected the user. The IP addresses will be anonymised, so that an allocation is not possible (IP masking).

 

6. Social Media Plug-Ins

We do not use plug-ins from social networks on our website. We only link our profile on the social networks Facebook, Twitter, LinkedIn and Xing to our website. Your data will not be retrieved by the social networks connected to our website.

 

7. Applications

We process the data provided by you within your application for the implementation of the application procedure and if necessary of the recruitment procedure. To do this, we collect personal data from you including your name, your curriculum vitae, your application letter and other information provided by you.

If you transmit your data by email, we process your email address for the purpose of the processing and for the purpose of  contacting you.

Your personal application details are only collected, saved, processed and used for purposes that are associated with your interest in a current or future employment opportunity with us.

If we do not offer you a position as an employee, we will save the data provided by you for up to six months after the conclusion of the application procedure for the purpose of answering questions in connection with your application and its rejection. This does not apply if statutory provisions are opposed to a deletion, if the longer storage is needed for the purpose of proof, or if we have your express agreement for a longer storage.

The legal basis for the processing of your email address is Art. 6 (1)(f) GDPR. The legal basis for the processing of the personal data contained within your application documents is Art. 6 (1)(b), Art. 88 (1) GDPR in conjunction with § 26 (1) BDSG.

If we store your applicant details for the duration of six months and if you expressly agreed to this, we hereby inform you that this consent is freely revocable at any time in accordance with Art. 7 (3) GDPR. By such a revocation, the legality of the data processing that was made on the basis of the provided consent that was valid until your revocation, is not affected.

 

8. Integrated services and third-party providers

We use services and contents provided by third-party providers on our website. In order to do so, the processing of your IP address is technically necessary so that the contents can be transmitted to your browser. Your IP address is transmitted to the respective third-party provider for this purpose.

In each case, this sort of data processing takes place to safeguard our legitimate interests in the optimisation and the economic operation of our website and has its legal basis in Art. 6 (1)(1) GDPR.

The programming language JavaScript is regularly used for the involvement of the contents. Therefore, you can revoke your consent for data processing by deactivating the execution JavaScript in your Browser or by installing a JavaScript blocker. Please note that this can lead to functional limitations on the website.

We use „Google Maps“ for the display of maps. Google Maps belongs to Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States of America; „Google“.. Google is certified under the Privacy Shield and provides a guarantee for compliance with European data protection laws (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).

 

9. The rights of the persons affected

You have the right:

  • in accordance with Art. 15 GDPR and § 34 BDSG to demand information about personal data belonging to you that is processed by us, independent of the extent to which we process personal data about you or not;
  • pursuant to Art. 16 GDPR to demand the correction of incorrect as well as the completion of your personal data saved with us;
  • according to Art. 17 GDPR to demand the deletion of your personal data saved with us insofar as the processing is not necessary for the exertion of the right of free expression and information, for fulfilment of a legal obligation, for reasons of public interests or for assertion, exertion or defence of legal claims;
  • in accordance with Art. 18 GDPR to demand the restriction of the processing of your personal data insofar as you contest the accuracy of the data, the processing is unlawful but you reject its deletion and we do not need the data but you need it for assertion, exertion or defence of legal claims or you have entered an objection against the processing pursuant to Art. 21 GDPR;
  • according to Art. 20 GDPR to receive your personal data which you provide to us in a structured, common, and machine-readable format, or to desire the transmission to another responsible person;
  • pursuant to Art. 7 (3) GDPR to revoke the approval you provided to us at any time. This means that we are not allowed to continue the data processing that was originally based on your consent in future and
  • in accordance with Art. 77 GDPR to complain to a supervisory authority. Usually, you can contact the supervisory authority of your usual residence or workplace or our office address.

 

10. Right to object

Insofar as your personal data is processed on the basis of legitimate interests pursuant to Art. 6 (1)(f) GDPR, you have the right to object to the processing of your personal data according to Art. 21 GDPR, so long as there exist reasons that arise out of your special situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection that is carried out by us without a statement of a special situation.

 

11. Data security

When a user visits the website, we use the widespread SSL procedure (Secure Socket Layer) in conjunction with the respective highest encryption that is supported by your browser. Usually, this is a 256-bit encryption. If your browser does not support a 256-bit encryption, we rely on the 128-bit v3 technology instead. Whether or not an individual site of our website is transmitted in encrypted format, is shown by the closed representation of the key or rather the lock symbol in the lower status bar of your browser.

 

12. Topicality and modification of this privacy statement

This privacy statement is currently applicable and has the status May 24, 2018.

Due to the further development of our website and the offers thereof or because of changed legal or rather administrative demands, it can be necessary to change this privacy statement. The current privacy statement can be retrieved and printed from our website at any time.